OAKLAND PARAMOUNT THEATRE
RULES AND REGULATIONS
BOX OFFICE:
The services of the Paramount Box Office shall be employed by all
Licensees with all tickets to be processed and distributed for each
event through the Paramount Box Office, unless written permission to do
otherwise is granted by Paramount Theatre of the Arts, Inc.
("Operator"), Operator of the Paramount Theatre. As of October 1, 2000, the Box Office uses
the Ticketmaster ticketing system.
Rates may include:
complete box office staffing
bonded ticket reports and settlement
telephone orders
FAX orders
mail orders
advance sales (subscription sales to be negotiated)
PERSONNEL:
After consultation with Licensee, Operator shall hire event personnel,
including, but not limited to, Ticket Sellers, House Manager, Doormen,
Ushers, Stage Door Man, Security Personnel, Stagehands, and
Projectionists, the cost of all of which shall be paid by Licensee
within 72 hours of invoicing in accordance with the standard labor rate
charges (including Operator’s processing service charge) adopted by
Operator.
Ticket Seller, House Manager, Doormen, Ushers, Stage Door Man and
Security Personnel are required at all events, at cost to Licensee.
Matron and extra Porter service are optional. Operator reserves the
right to determine minimum staffing.
Stagehands, projectionists, light and sound men as necessary shall be
hired through Oakland Local #107 I.A.T.S.E., or Oakland Local #169,
M.P.M.O. at cost to Licensee. Union stagehands, projectionists, light
and sound men only shall handle and operate all technical and theatre
equipment. The House Man must be on duty during all times the premises
are occupied by Licensee, at cost to Licensee. Operator reserves the
right to determine minimum staffing.
Volunteers may not be substituted for house or stage personnel.
CONCESSIONS AND ON-PREMISE SALES:
Unless otherwise agreed to in writing and consented to by Operator, all
concessions are to be operated solely by and for the benefit of
Operator.
Unless otherwise agreed to in writing and consented to by Operator, food
and beverage catering operations shall at all times be under the control
and direction of Operator or its agents or contractors for all events in
the Paramount Theatre.
With the prior written consent of Operator, Licensees may conduct
on-premise sales of items related to an event such as programs, sheet
music, CD’s, cassette tapes, books, souvenirs, mementos, photos,
religious articles and literature, etc. If orders are taken, paid for,
or a deposit received, though item is not delivered, it is considered a
sale. Licensees agree to accept all responsibility for sales fees,
taxes, levies and similar charges which must be guaranteed and provided
for or paid before sales begin for the event. Only items approved for
sale by Operator shall be sold.
Unless otherwise agreed to in writing and consented to by Operator,
Operator shall provide local vendors for all on-premise sales at cost to
Licensee.
Licensee is required to pay vendors’ wages plus 30% (thirty percent) of
gross sales to Operator. Operator collects and remits all state and
local sales taxes.
INSURANCE:
The insurance required of Licensees shall be as follows: $1,000,000
public liability, $50,000 property damage, $100,000 employer’s
liability, and workmans’ compensation insurance as required by law.
Operator may also require insurance covering physical damage to the
property or bailee coverage or a cash bond in an amount to be set by
Operator. This requirement may be waived by Operator in its Rental
Agreements with Licensees. A copy of the original of said insurance
policy or endorsement as required must be deposited with the Paramount
General Manager at least 30 (thirty) days prior to the scheduled event.
Insurance endorsement should state as an additional insured "Paramount
Theatre of the Arts, Inc., its directors and employees, and the City of
Oakland, and their respective officers and employees." It should contain
no riot exclusion clauses and no deductible clauses in excess of $100.00
(one hundred dollars). Full compliance with this provision shall be made
a condition of the use of the designated space. Non-compliance shall be
made to constitute a breach of Rental Agreements between Licensee and
Operator which will permit Operator to terminate said Agreements.
DEPOSITS:
Deposits may be required of Licensees by Operator. Firm reservations for
the facilities will not be accepted until said deposits are paid. With
tentative reservations, if there is a subsequent request for the same
date, the deposit shall be payable upon demand in order to continue to
hold the date. The deposits must be paid by Licensees before the Rental
Agreements are drafted. The minimum deposit shall be the amount of the
basic theatre rental. An additional deposit with Operator of a sum
satisfactory to defray the cost of furnishing or supplying any and all
services, accommodations, equipment or material may be required of
Licensees. At the option of Operator, deposit requirements may be varied
for resident companies or multi-date users.
An additional deposit may be required of Licensees when, in the
judgement of Operator, the possibility of janitorial services in excess
of normal clean-up, or utilities other than normal may be needed, or the
possibility of damage to the facility is greater than normal. Any part
of the deposit remaining after defraying such expenses shall be returned
to Licensees.
If the scheduled date is cancelled, refunds of deposits will not be made
or transfers authorized unless one of the following conditions is met:
Cancellation is for the convenience of Operator
Written approval is obtained from Operator
GENERAL INFORMATION:
A facility fee to benefit the Paramount Endowment Fund will be added to
the price of each ticket which is sold. The fee is $.50 (fifty cents)
per ticket over $10.00 and $.25 (twenty-five cents) per ticket up to
$10.00. The fee is based on the single ticket price as printed on the
ticket.
Licensees shall assign one representative to make all arrangements with
Operator concerning Theatre rental, staff and equipment requirements,
ticket sales, promotion, etc.
Operator reserves the right to demand that an announcement be made prior
to all events concerning the Theatre’s smoking policy. This
announcement, to be made within 60 seconds of the commencement of the
performance, shall be made over the house Public Address system (or show
sound system, when applicable), and shall be made by a representative of
the Theatre. Theatre management will determine content of the
announcement message. Smoking is not allowed anywhere in the public
areas of the Theatre.
No babes-in-arms are allowed in the Theatre.
A 20 minute intermission must be scheduled for all stage events, unless
the Theatre Manager is given 72 hours notice. If there is not proper
notice, Licensee may be charged (with an amount) to compensate for
concessions staff and related losses.
Programs must be distributed to patrons free of charge for all
performances unless a written waiver is given by Operator to Licensee.
Certain information must be included in all programs concerning fire
exits and smoking and refreshment rules (see Rental Agreement, Page 2,
Article 16). In the event that there are not sufficient programs printed
by Licensee to accommodate each patron, Operator reserves the right to
photocopy a sufficient number of programs necessary to accommodate each
patron and charge Licensee $.20 (twenty cents) per page.
When a performance requires the use of the orchestra lift at stage
level, causing limited visibility from first row seats, Licensees are to
refrain from selling these seats except on the day of the event at the
window, or in a sell-out situation, and only then, with a warning to the
customer as to the limited visibility.
In order to protect the interests of Operator and Licensees alike,
guests backstage shall be kept to a minimum. Licensees may, with the
approval of Operator, allow persons other than members of the company
and crew backstage.
Licensee shall submit a list to Operator at least 72 hours prior to
occupancy of the theatre of all members of the event crew and event
personnel. Persons not on the list will not be allowed access without
approval of Operator or Licensee’s representative.
A list of Licensee’s and/or artists’ guests must be submitted to
Operator at least 72 hours prior to occupancy of the Theatre. Persons
not on the list will not be allowed access without approval of Operator
or Licensee’s representative.
Patrons may be allowed access to the Green Room to greet artists
following a performance with the approval of Operator. Arrangements must
be made at least 72 hours prior to the event, and additional security
expenses shall be borne by Licensees.
Smoking, eating, or drinking is not allowed anywhere in the building. No
food or beverage is to be brought into the Theatre without approval of
Operator.
Use of lobby displays may require additional charges in the amount of
the basic theatre rental per rental period plus related expenses.
Detailed information must be submitted to operator and arrangements
concluded at least 72 hours prior to occupancy.
Additional charges will apply for receptions or parties in the amount of
the basic theatre rental per rental period plus related expenses.
No use shall be made of the Paramount Theatre facility to promote or
discourage election of any candidate for office or to encourage or
discourage the passage of any legislative proposition or ballot measure,
if such use suggests or implies endorsement by the City of Oakland or
Paramount Theatre of the Arts, Inc.
General Statement
Rules and Regulations
Booking Guidelines
Rates
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